Field teams move room by room, physically verifying each asset and its details. When field evidence and the expected record disagree, each exception needs an update or a documented resolution.
Physical inventory is more than a tally. AssetMaxx supports per-asset verification and field updates, then reconciles those results to the fixed-asset book so each remaining exception has evidence and a documented reason.
Scan & Validate guides field teams room by room to verify each asset’s identity, location, status, custodian, and required details, then records updates and reconciles exceptions. Optima supports the fixed-asset book those verified results answer to. Reconciliation compares the field record with the financial record: what agrees, what moved, what is missing, what should be retired, and what still needs a decision. Recoup maintains custody and movement between inventories.
Equipment, tools, and tagged assets confirmed in the field, then reconciled, so the result can be held against the book with field evidence behind it
The fixed-asset financial record every verified inventory has to reconcile to, with reporting that supports Governmental Accounting Standards Board (GASB) requirements where they apply.
Need to keep location and custody current between physical inventories? See Asset Tracking →
The ledger cannot close a variance list by itself. Reconciliation still needs verified field results, a clear variance list, and a record of how each exception was closed. Scan & Validate supports the field result and the reconciliation record, and Optima holds the fixed-asset book it ties to, around the systems your teams already use.
Verifying each asset in the field is direct. Resolving what the verification uncovers takes follow-through, and that is the work most likely to be skipped on paper and spreadsheets. The exception list stays long, record updates stall, and the same discrepancies carry into the next inventory.
A variance list that carries from one year to the next reflects unresolved differences between field evidence and the record. Bring us the list that never clears, and see how per-asset verification, updates, and documented resolutions close it.
