Every addition, transfer, update, or retirement changes a number on the financial record. The question is whether the review behind it is documented.
Every change to the fixed-asset record should carry its approval. Optima routes additions, transfers, updates, and retirements for review, so the financial documentation holds the decision behind each entry.
Optima routes each type of financial-record change for review, and the approval documentation stays with the change. For organizations reporting under public-sector accounting standards, that trail is part of what the financial examination expects.
Accountability changes by record and by team. Start with the path closest to the work you have to defend.
The approval documented when a purchase becomes a capitalized entry.
Review for a change to department or location, kept with the updated record.
Documented review when financial details on an existing entry change.
Approval that closes an asset out of the schedule, with book-side documentation recorded.
A financial-record change with no documented review is the one that raises questions when the record is examined. Name the change your finance team has to defend today.
