An asset moves to a new location, changes ownership, is disposed of, or an item enters surplus. If the decision lives in an email thread, the team has no approval trail when an auditor asks.
Recoup routes additions, transfers, retirements, and surplus transfers through an approval chain. The decision is recorded against the event in the asset’s history. The approval trail is built as events happen, not assembled after the fact.
When an asset event requires approval, Recoup routes the request for review. User access levels sit alongside the approval process, and the decision is recorded against the event as a distinct entry. The same framework governs additions, transfers, status changes, retirements, and surplus transfers across Recoup’s Active Assets workflow. Each event carries its own approval history instead of depending on a forwarded email.
Accountability changes by record and by team. Start with the path closest to the work you have to defend.
New assets go through review before the entry is relied on.
Custody and location changes route to a reviewer, with the approved outcome attached.
Updates to active or inactive status route for documented review.
Assets leaving active service go through an approval step.
Surplus transfer requests route through approval before the surplus workflow proceeds.
An asset transfer without an approver and a retirement without a reviewer both surface at audit. Recoup routes the decision to the right person and keeps the outcome on file.
