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About AssetMaxx | AssetMaxx Product Family | Fit and industries | Getting live | ERP and data | Compliance and reporting | Surplus and disposition | Pricing
More than 35 years. The AssetMaxx name is newer than the work behind it: the products and the people who build them have spent 35+ years on asset accountability, maintenance, inventory, and surplus for public sector, education, and asset-intensive operations.
AssetMaxx includes four separate products, each with its own job: 4Site, Optima, Recoup, and Scan & Validate. Each product owns a different part of the asset record, held to the same accountability standard
4Site runs enterprise asset management: maintenance, work orders, parts and MRO inventory, purchasing, and warehouse activity. Recoup Active Assets manages custody and movement while Recoup surplus workflows handle transfers, redistribution, sales, donation, and disposal. Optima holds the fixed asset financial record: depreciation, audit-ready reporting, and support for Governmental Accounting Standards Board (GASB) requirements. Scan & Validate verifies physical inventory in the field with barcode and RFID, then reconciles it to expected records. Dedicated Recoup Federal Surplus (SASP) workflows support donee programs.
Asset tracking follows where a physical asset is, who is responsible for it, and what happens when it moves, enters surplus, or leaves service. That is Recoup. Fixed asset management covers the financial record: depreciation, reporting, and audit support. That is Optima. Many organizations need both, for different teams
No. Start with the product that matches the work in front of you, and add another AssetMaxx product when the work crosses teams.
Public sector, including state and local government agencies and Federal Surplus (SASP) programs. Education, including higher education and K-12. Asset-intensive industries such as mining, power generation, pulp and paper, and manufacturing
No. AssetMaxx is built for physical, fixed, operational, and field-verified assets: equipment, facilities, inventory work, and surplus property. It is not IT asset management or software license management.
Implementation is phased and scoped to your team. Your organization signs off on each phase before the next one begins, with no forced cutover before your team is ready.
Implementation is scoped before work begins. Timing depends on the products selected, the size of your organization, the records being converted, and the teams involved.
Existing records are reviewed, mapped to the product they are headed to, and prepared for conversion. The goal is a deliberate migration, not a dump of old spreadsheets into a new system.
Role by role, on-site or virtually. Finance trains in Optima, maintenance in 4Site, field teams in Scan & Validate, and surplus teams in Recoup, each on the work that role handles. Certification programs are available for Recoup and Scan & Validate.
Customer Success is the ongoing partnership after go-live. The support model depends on your products, implementation scope, and account needs, and is reviewed with your team during onboarding.
AssetMaxx connects asset records to your ERP through a defined data exchange. Your team reviews what moves, which systems are involved, and where each source remains responsible.
AssetMaxx uses a defined exchange rather than an unmanaged connection. That gives teams a clearer record of what moved, where it came from, and where it lives.
No. Each AssetMaxx product keeps its own record. When data exchange is needed, it is defined by the systems, products, and implementation scope involved
Yes. Your ERP stays the system of record for the ledger. AssetMaxx supports the asset, maintenance, inventory, and surplus detail around it.
Optima supports fixed asset records, depreciation, and reporting that help teams address Governmental Accounting Standards Board (GASB) requirements. GASB reporting belongs to Optima, not to every AssetMaxx product.
Optima supports the fixed asset financial record. Scan & Validate physically verifies each asset and its details. Together, they give audit teams something concrete to compare: the financial record and the verified physical inventory behind it.
A ghost asset is equipment still carried on the fixed asset record after it has been lost, retired, or disposed of. It keeps depreciating on the books, distorts asset value, and turns up as an audit finding when someone asks the field to produce it.
Yes. AssetMaxx holds SOC 2 attestation, is a GSA contract holder, and is listed on Texas DIR and TX-RAMP. Current documentation is provided during procurement or security review.
Hosting, encryption, and access controls are covered by AssetMaxx’s SOC 2 attestation. Full documentation and environment specifics are reviewed with your IT or security team during procurement.
A SASP is the state agency that receives federal surplus property, determines donee eligibility, allocates property to eligible organizations, and reports utilization and compliance back to the General Services Administration (GSA).
Yes. Recoup supports federal surplus program workflows from eligibility through allocation, utilization, compliance, and reporting. Scan & Validate confirms the property behind the program record.
Recoup manages surplus transfers, redistribution, sales, donation, and disposal, with revenue, value recovery, and disposition history attached to the record.
Recoup supports surplus transfers, redistribution, sales, and approvals. Its dedicated Federal Surplus (SASP) workflows support donee eligibility, allocation, donation, invoicing, 3040 reporting, utilization, and GSA compliance.
Cost depends on the products selected, the size of your organization, and the implementation scope. Use the ROI Calculator to size potential value, or request a demo and we will scope the right AssetMaxx path with you.
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